Property Maintenance Software
Werx is the office app for property maintenance pros who want to quote fast and get paid faster. Quote work orders, invoice every job, take payment online, and track crew time. Then sync it all to QuickBooks.
- Quote and invoice from the field or the office
- Take card and ACH payments online
- Two-way QuickBooks Online sync
Stop the busywork
Run your property maintenance business without the spreadsheets
Property maintenance is a mix of recurring upkeep and reactive work orders across many sites. When billing and crew hours live in spreadsheets, invoices slip and cash comes in slow.
- Quote work orders by hand
- Wait on mailed checks
- Crew hours on paper
- Job profit a guess
- Quote and invoice in seconds
- Card and ACH online
- Crew time by job
- Profit on every job
Werx gets property maintenance pros out of spreadsheets. Quote, invoice every job, take payment, and track crew time in one app.
The money side of a property maintenance business for $49 a month
Construction billing and job costing platforms publish entry prices from $149 to $599 a month, with per-user fees up to $20 and features like job costing often gated to higher tiers (as of July 2026). Werx takes the opposite approach: flat plans from $49 a month, every feature on every plan, and users are $6.
For a property maintenance company, that is less than one small work order a month to run the entire office side. See pricing for the full breakdown, or compare Werx to the platforms you are looking at.
- Every feature on every plan, from day one
- Work order quotes, invoicing, online payments, and job costing included
- Users are $6 a month, time-only users $4, no caps
- No contracts, 14-day free trial, no credit card
Where property maintenance businesses lose time and money
Most lost margin hides in billing and crew time. Here is where it slips, and how Werx catches it.
Missed invoices
Work orders pile up and some never get billed. Invoice each one fast so none slip through.
Invoicing and paymentsChasing checks
Waiting on mailed checks slows your cash. Let clients pay by card or ACH online.
Online paymentsSlow quotes
A late quote loses the job. Build clean quotes fast and send them for online approval.
EstimatesNo profit picture
Without job costs, you cannot tell which properties make money. Track cost and profit per job.
Job costingFuzzy crew hours
Paper time sheets cost you on payroll. Crews log time by job from the field.
Time trackingFeatures built for property maintenance work
Werx gives property maintenance pros the office tools to quote, bill, and get paid. Just the tools a crew actually uses, done well.
- Work order quotes
- Online estimate approval
- Fast invoicing for every job
- Online card and ACH payments
- Crew time tracking
- Job costing
- Job profitability
- Customer management
- QuickBooks integration
- Mobile field app
From quote to paid, without the paperwork
Build a quote for a work order in minutes and send it for online approval. The client taps approve, and you turn it into an invoice.
Invoice each job as it is done. Clients pay by card or ACH, and the money lands faster.
See how estimates and online payments work in Werx.
What a maintenance portfolio actually earns
Monthly contracts look steady on paper, but each property earns at its own rate, and the spread is usually wider than owners expect. Here is a simplified three-contract portfolio:
| Property | Monthly contract | Labor + materials | Monthly profit |
|---|---|---|---|
| 12-unit apartment building | $1,450 | $980 | $470 |
| Office park, two buildings | $2,200 | $1,760 | $440 |
| HOA common areas | $900 | $810 | $90 |
| Portfolio total | $4,550 | $3,550 | $1,000 |
The totals check out: $4,550 billed, $3,550 in cost, $1,000 of profit. But look at the spread. The apartment building earns a 32 percent margin, the office park 20 percent, and the HOA just 10 percent, one call-out away from break-even. When crews log time per property, those margins are numbers you can act on at renewal instead of a feeling you argue about. Reactive work orders billed on top of the contract are where the rest of the margin hides. Our guide to building maintenance plans that earn recurring revenue covers how to structure the contracts themselves.
A quote and invoice your client can approve and pay online
Your client opens a clean, branded quote or invoice. They approve or pay in a couple of taps. You see when they open it, so nothing stalls.
Software that runs the office side of your property maintenance business
From the first quote to the final payment, Werx keeps your billing, costs, and cash in one place.
Quotes and estimates
Build clean work order quotes with your prices and send them for online approval.
Fast invoicing
Invoice every job in seconds. Add line items and send from the field or the office.
Online payments
Take card and ACH payments online, so clients pay you sooner.
Crew time tracking
Crews log time by job from the Werx Field App. Labor cost updates in real time.
Job costing and profit
See cost and profit on every property, so you know what is worth keeping.
QuickBooks sync
Two-way sync with QuickBooks Online, included on every plan.
Free tools for contract and crew math
Practical calculators and templates. No signup required.
Business health score
A short quiz that grades billing, costs, and cash flow across your operation.
Take the quizT&M invoice calculator
Price reactive work orders with your rates and markup, and keep the PDF.
Build an invoiceLabor burden calculator
The real hourly cost of a maintenance tech, taxes and benefits included.
Run the numbersMarkup vs margin calculator
Check what each contract price actually earns after costs.
Check your marginLate fee calculator
Put a number on slow-paying clients and set a fair late fee policy.
Calculate late feesWeekly timesheet template
A printable crew timesheet for the sites still running on paper.
Get the template
Trusted by Contractors Like You
“It feels like the platform was built with real contractors in mind, not just software developers guessing what is needed.”
“It's a reliable tool that has helped me stay organized, manage tasks more efficiently, and keep projects on track.”
“Great program, user friendly and allows Project Managers easy access to monitor their project's budgets.”
Why property maintenance businesses choose Werx
Plenty of tools do field scheduling. Werx runs the money side of the business well.
Built for service work
Made for crews running upkeep and work orders across sites, not a generic invoice tool.
Get paid online
Card and ACH payments on every invoice, so cash comes in faster.
Know your profit
Cost and profit on every property, so you can drop the work that loses money.
Works with QuickBooks
Two-way QuickBooks Online sync on every plan, at no extra cost.
One office app
Quotes, invoices, payments, time, and costs in one place.
Many properties, many invoices, one tidy ledger
Contract billing plus reactive work orders means a tall monthly stack of invoices spread across properties. Werx syncs each invoice, payment, and crew hour with QuickBooks Online in both directions, labeled and matched, so every property's revenue and cost hits the books the way it happened. Your accountant sees order, not a shoebox.
Guides for running maintenance contracts profitably
Recurring revenue, work orders, and crew time, in plain terms.
Build maintenance plans that earn recurring revenue
How to structure contracts clients keep renewing.
Read the guideSubscription-style service pricing
What contractors are learning from recurring billing models.
Read the guideTime and materials billing
The right way to bill reactive work orders on top of a contract.
Read the guideGet paid faster with online payments
Card and ACH on the invoice, and what it does for cash flow.
Read the guideWhat manual time tracking really costs
The payroll leak in paper timesheets, with numbers.
Read the guideWhat is property maintenance software?
Property maintenance software is an office tool that handles quotes, invoicing, payments, and job costs for property upkeep and repair companies. It replaces paper and spreadsheets for the money side of the business.
There is no shortage of work to bill for. The Bureau of Labor Statistics projects employment of general maintenance and repair workers to grow about 4 percent by 2034 from a 2024 base of more than 1.6 million workers, with a median wage of $49,590. The operators who thrive are the ones who know what every property earns.
Werx is built for service work. Quote a work order, send it for online approval, and turn the won job into an invoice. Take payment online, track crew time from the field, and see job costs on every property.
You quote, bill, and get paid from one place, then sync it all to QuickBooks.
FAQ - Property Maintenance Software
Is Werx property maintenance invoicing software?
Yes. Werx invoices every job fast, takes card and ACH payments online, and tracks what is paid and overdue.
Can I build work order quotes?
Yes. Build clean quotes with your prices and send them for online approval, then turn the won job into an invoice.
Can clients pay online?
Yes. Werx connects to Stripe, so clients pay by credit card or ACH right from the invoice.
Can Werx track my crew's time?
Yes. Crews log time by job from the Werx Field App, so labor cost and payroll stay accurate.
Does Werx handle recurring upkeep and one-off work orders?
Yes. Quote and invoice both, all in one place.
Does Werx sync with QuickBooks?
Yes. Werx syncs two ways with QuickBooks Online. Invoices, payments, and time flow into your books, included on every plan.
What software do property maintenance companies use?
Clients often run their own facilities or work-order systems, and the contractor runs an office platform for quotes, invoicing, payments, and books. Werx is that office platform, synced with QuickBooks Online.
Does Werx do scheduling, dispatch, or work-order routing?
No. Werx runs the money side: estimates, invoicing for contract and reactive work, online payments, crew time, and profit per property. If a routing tool runs your day, Werx runs the business behind it.
Can I bill monthly contracts and extra work separately?
Yes. Invoice the flat contract amount each month and bill approved extras as their own line items, so clients always see what is contract and what is added work.
Can I see which properties make money?
Yes. Crew time and materials land on each property's jobs, so you see margin per property and can reprice the losers at renewal instead of guessing.
What is property maintenance software?
Property maintenance software is the office tool that handles quotes, invoicing, payments, and job costs for a property upkeep and repair company. Some platforms focus on work-order routing and scheduling; Werx focuses on the money side, from contract billing and reactive work orders to online payments, crew time, and profit per property.
How much does Werx cost for a property maintenance business?
Plans start at $49 a month with every feature included, and extra users are $6 a month. There is no contract and no feature gating. Start with a [14-day free trial](/pricing/), no credit card required.
Simple to use. Free to try.
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