Excavation Contractor Software
Werx is the office software for excavation contractors who want to bill faster and protect margins. Run estimates, progress and AIA-style billing, equipment and labor job costing, and field time. Then sync it all to QuickBooks.
- Progress and AIA-style billing with retainage
- Job costing for labor and equipment
- Two-way QuickBooks Online sync
Stop the busywork
Bill sitework without the spreadsheets
Excavation bills on a schedule of values or T&M, with big equipment costs on every job. When billing and costs live in spreadsheets, margin leaks and cash comes in slow. It is the same across the trades: in [Billd's 2026 National Subcontractor Market Report](https://billd.com/resources/2026-market-report/), 64% of subcontractors reported slow payment from GCs, waiting an average of 51 days.
- Build pay apps in Excel
- Forget retainage
- Equipment costs untracked
- Job costs after the fact
- G702 and G703 style pay apps built for you
- Retainage tracked
- Equipment costed to the job
- Job costs in real time
Werx gets excavation contractors out of spreadsheets. Estimate, bill progress and T&M, cost labor and equipment, and get paid in one app.
The money side of an excavation business for $49 a month
Construction billing and job costing platforms publish entry prices from $149 to $599 a month, with per-user fees up to $20 and features like job costing often gated to higher tiers (as of July 2026). Werx takes the opposite approach: flat plans from $49 a month, every feature on every plan, and users are $6.
For an excavation contractor, that is less than one hour of machine time a month to run the entire office side. See pricing for the full breakdown, or compare Werx to the platforms you are looking at.
- Every feature on every plan, from day one
- AIA-style billing, T&M invoicing, estimates, and job costing included
- Users are $6 a month, time-only users $4, no caps
- No contracts, 14-day free trial, no credit card
Where excavation contractors lose money
Most lost margin hides in billing and job costs. Here is where it slips, and how Werx catches it.
Pay apps stuck in Excel
GCs want G702 and G703 style pay apps. Werx builds them from your schedule of values.
AIA billingRetainage you forget to chase
Retainage of 5 to 10 percent adds up across jobs. Werx tracks it on every pay app.
Progress billingEquipment costs untracked
Equipment time can sink a job. Werx costs labor and equipment by cost code.
Job costingUnbilled change orders
Extra dirt work that is not tracked never gets billed. Werx turns field tickets into change orders.
Change ordersFuzzy crew and equipment hours
Paper time sheets cost you on payroll. Crews log time by job from the field.
Time trackingFeatures that move your excavation business forward
Werx gives excavation contractors the office tools to bid, bill, and get paid. Each one is built for sitework, not borrowed from a generic app.
- Itemized and proposal estimates
- Progress billing
- AIA-style billing
- Time and material invoicing
- Change order tracking
- Field and equipment time tracking
- Job costing
- Job profitability
- Purchase orders
- RFIs and submittals
- QuickBooks integration
- Online payments
Bill an AIA-style pay app and get paid
Sitework bills on a schedule of values, not a flat invoice. Werx builds the G702 and G703 style pay application for you.
Set percent complete on each line. Werx calculates retainage and the current payment due. No spreadsheet, no math errors.
Send the pay app to the GC through a branded portal. They review and pay online. Learn more about AIA billing and what AIA billing is.
How a sitework job bills in Werx
Say you land a $240,000 sitework subcontract on a retail pad. The GC pays monthly by percent complete against a schedule of values and holds 5 percent retainage. In Werx, the schedule of values might shape up like this:
| SOV line | Scheduled value | % complete | Earned to date |
|---|---|---|---|
| Mobilization and erosion control | $15,000 | 100% | $15,000 |
| Clearing and grubbing | $30,000 | 100% | $30,000 |
| Cut and fill to grade | $95,000 | 60% | $57,000 |
| Utility trenching and backfill | $70,000 | 20% | $14,000 |
| Final grading and compaction | $30,000 | 0% | $0 |
| Total | $240,000 | 48% | $116,000 |
Set the percent complete on each line and Werx builds the G702 and G703 style pay application: $116,000 earned, $5,800 held as retainage, prior billings taken out, current payment due calculated. When you hit rock in the utility trench, the approved change order joins the next pay app instead of dying in an email thread. For the fundamentals, read our guides to the schedule of values and WIP reporting.
Send a pay app your GC can pay online
Your GC opens a clean, branded pay application. They see the schedule of values, retainage, and the amount due. They pay by card or ACH, and you get the cash sooner.
Software that runs the money side of your excavation business
From the first estimate to the final payment, Werx keeps your billing, costs, and cash in one place.
Estimates and proposals
Build itemized estimates or proposals with markup and tax. Send for online approval, then turn the won bid into a project.
AIA-style and progress billing
Bill by percent complete on G702 and G703 style pay apps, with retainage handled for you.
Time and material invoicing
Bill smaller dirt work as T&M. Add labor, equipment, and materials as the work happens.
Job costing and profit
Track budget versus actual by cost code, including labor and equipment. See margin on every job.
Change orders
Capture extra work in the field, get it approved, and roll it into your next pay app.
Field time tracking
Crews log time by job and cost code from the Werx Field App. Labor cost updates in real time.
Free tools built for dirt work
No signup, no catch. Use them on your next bid, and keep the branded PDF.
Excavation calculator
Cubic yards to dig, loose yards to haul with soil swell, and truckloads.
Run the dirt mathGravel calculator
Yards and tons by material with a compaction allowance, before you order.
Figure the gravelConstruction bid calculator
Materials, labor, and equipment plus overhead and profit, priced to bid.
Price the bidAIA-style pay app builder
A G702 and G703 style pay application with retainage math and a clean PDF.
Build a pay appDaily log template
Track conditions, equipment, and quantities moved, one page per day.
Get the template
Trusted by Contractors Like You
“It feels like the platform was built with real contractors in mind, not just software developers guessing what is needed.”
“It's a reliable tool that has helped me stay organized, manage tasks more efficiently, and keep projects on track.”
“Great program, user friendly and allows Project Managers easy access to monitor their project's budgets.”
Why excavation contractors choose Werx
Most field apps skip the hard part: real billing and job costing. Werx is built for it.
Built for the trades
Made for contractors who bill sitework on a schedule of values, not a plain invoice tool.
Real AIA-style billing
G702 and G703 style pay apps with retainage. Most small-shop tools cannot do this.
Know your margin
Live labor and equipment costs on every job, so you catch losses early.
Works with QuickBooks
Two-way sync with QuickBooks Online on every plan, at no extra cost.
One office system
Estimates, billing, costs, time, and payments in one place. No juggling apps.
Dirt work in Werx, clean numbers in QuickBooks
Keep QuickBooks Online right where it is. Werx syncs invoices, pay apps, payments, and expenses in both directions, so the job numbers you run the crew from match the books your accountant closes. No re-keying pay apps, and no wondering which T&M ticket never made it into the ledger.
Sitework billing guides worth your time
Written for the office side of an excavation business. No fluff.
Track equipment time and rentals to jobs
Put machine hours and rental invoices on the job so the margin is real.
Read the guideSchedule of values, explained
Break a sitework contract into billable lines from mobilization to final grade.
Read the guideWIP reports and percentage of completion
The report that tells you if the job is really 60 percent done.
Read the guidePay app rejected? Run this checklist
The usual kickback reasons and how to fix them fast.
Read the checklistWhat is excavation contractor software?
Excavation contractor software is an office tool that handles estimates, billing, job costs, and payments for sitework and excavation companies. It replaces spreadsheets and paper for the money side of the business.
Sitework is a big field. The Census Bureau's 2023 County Business Patterns counts 41,777 site preparation contractor establishments in the U.S., and BLS 2024-34 projections show 489,300 construction equipment operators employed in 2024, growing 4 percent by 2034 with about 41,900 openings a year at a May 2025 BLS median wage of $59,850. With that many machines running, the contractors who know their cost per hour win the margin game.
Werx is built for sitework. Bill on a schedule of values with progress and AIA-style billing, bill smaller jobs as T&M, and cost labor and equipment to the job.
See job costs in real time, track time from the field, and sync to QuickBooks. You bid, bill, and get paid from one place.
FAQ - Excavation Contractor Software
Is Werx excavation billing software?
Yes. Werx bills sitework on a schedule of values with progress and AIA-style billing, and bills smaller jobs as T&M.
Can Werx cost equipment to the job?
Yes. Werx tracks labor and equipment costs by cost code, with projected and to-date profit on every job.
Does Werx do AIA billing for excavation contractors?
Yes. Werx builds G702 and G703 style pay applications from your schedule of values, with retainage handled for you.
Can I create excavation estimates and proposals?
Yes. Build itemized estimates or proposals with markup and tax, then send them for online approval.
Can Werx track change orders?
Yes. Capture extra work in the field, get it approved, and roll it into your next pay app.
Does Werx sync with QuickBooks?
Yes. Werx syncs two ways with QuickBooks Online. Invoices, payments, and expenses flow into your books, included on every plan.
Is Werx excavation estimating software?
Yes. Build itemized estimates for dirt work with labor, equipment, trucking, and materials, then send them for online approval. A won bid becomes a project you bill against.
Can Werx manage excavation projects?
It manages the money and paperwork side: billing, change orders, job costs, purchase orders, RFIs, and field time. It does not do crew scheduling, dispatch, or GPS machine tracking.
What accounting software do excavation contractors use?
Typically QuickBooks Online for the books with a contractor platform on top for pay apps, T&M billing, and equipment job costing. Werx is that layer, and the two-way QuickBooks sync keeps both sides current.
What is excavation contractor software?
Excavation contractor software is the office tool that handles estimates, billing, job costs, and payments for a sitework company. Some platforms track machines with GPS; Werx runs the money side, billing on a schedule of values or T&M and costing labor and equipment hours to every job.
How much does Werx cost for an excavation business?
Plans start at $49 a month with every feature included, and extra users are $6 a month. There is no contract and no feature gating. Start with a [14-day free trial](/pricing/), no credit card required.
Simple to use. Free to try.
No credit card required · Free migration assistance · Cancel anytime